Entries by Ken Lownie

How to Define and Implement Records Retention Policies

Throughout every day at every company, information is produced. Email, documents, annual reports, plans, statements, invoices, and other types of information are generated at a staggering rate. Some of the information you create and collect falls into the category of a “record.” Records are important to a company, so important that companies define policies that […]

4 Ways to Determine ROI around Data Cleanup

The amount of information your company is creating and collecting is growing larger every year and you know it’s not all useful. You know it’s time to clean house. But your management team doesn’t see the point. They think storage is cheap and it’s better to have too much information than not enough. You need […]

4 Reasons to Clean Your Information

Gartner said it well: “store everything isn’t an effective information governance strategy.” With the amount of information an organization creates and captures growing exponentially every year, it will be impossible to manage that data in a way the ensures it’s secure, compliant and available when it’s needed. So can we just agree that you need […]

Chief Data Officer’s Role in Information Governance

There are many people involved in developing, implementing and managing information governance strategies in most organizations. In order to bring coherence to those efforts, many organizations are adding a new C-level position, the Chief Data Officer (CDO). The Wikipedia definition of the Chief Data Officer: “A chief data officer is a corporate officer responsible for […]

Information Governance: A Small Ball Strategy in Action

According to Wikipedia, the term “Small Ball” in baseball means: “An offensive strategy in which the batting team emphasizes placing runners on base and then advancing them into scoring position for a run in a deliberate, methodical way.” “Small Ball” is out of vogue in the major leagues today — the game is all about […]

Application Decommissioning: Stop Paying for What You Do Not Use

Based on past surveys, we have found that the majority of IT organizations have enterprise software systems that they continue to manage long after they have been replaced, solely as storage for content. The result is wasted spending and unnecessary risk, both of which you can reduce with an application decommissioning initiative. Application decommissioning centers […]

Three Application Archiving Approaches: Which One is Your Organization?

Organizations approach managing product application content in different ways. There are a variety of decision drivers, but overall, we’ve found three fundamental types of organizational approaches: the Deliberate Hoarders, the Confused Collectors, and the Careful Curators. Deliberate Hoarders Deliberate Hoarders are the organizations that have a simple rule for the content created by their applications: […]

A 5 Step Approach to Information Governance

When implemented properly, your information governance program supports the creation, storage, use, valuation, archiving and deletion of information. Effective information governance requires a set of processes and tools that support specific actions over the lifecycle of each type of content you create in your organization. One way to approach your information governance plan is to […]

Managing Documentum Content for the Long Term

With the sale of the Documentum business to OpenText, enterprises with built-out Documentum infrastructures are looking at their options. Some will recommit to Documentum, and some will set a path to move to alternative content management technologies. All of them, however, will have to decide how to manage the large volume of content they have […]