The Everteam Solution
After testing a variety of POCs (proofs of concept), Bouygues Construction selected the EverSuite Compliance solution from Everteam, thanks to its ability to handle combined archives seamlessly and process the very high document volumes entailed by the scope of the project: 100 line kilometers of print archives and 35 TB of digital data.
To ensure the company preserves only those documents it needs and to reduce retention costs, a document classification process (customer contracts, work-site drawings, tax documents, etc.) is conducted in advance. A governance table along with administrative guidelines (access, retention and automatic destruction dates depending on the type of archive) tailored to the Group’s archiving policy were then established. The software has also been integrated into the existing information system (including gateways with the corporate directory and internal project site EDM) to simplify the archiving process. A connector with third-party archives that partner with Bouygues Construction is currently under study.
The system has been designed to meet the needs of various user groups: assistants who manage project site information, the customer service and after-sale service departments involved in dispute management, administrative offices handling routine documentation, and the records managers who oversee the archives.