Office Manager – EBS

  • Full Time
  • UAE

Overview

Position Title: Office Manager – EBS

Experience: 4+ years of experience

Location: UAE

Division/Department: Administration

Reports To (Title): Country Manager

Effective Date: ASAP

Job Description

  • Maintains office services by organizing office operations and procedures; preparing payroll; controlling correspondence; designing filing systems; reviewing; assigning and monitoring clerical functions
  • Keeps management informed by reviewing and analyzing special reports; summarizing information; identifying trends
  • Maintains office staff by recruiting, selecting, orienting, and training employees
  • Maintains office staff job results by coaching, counseling, and disciplining employees; planning, monitoring, and appraising job results
  • Maintains professional and technical knowledge by attending educational workshops; reviewing professional publications; establishing personal networks
  • Contributes to team effort by accomplishing
  • Designing filing systems for suppliers’ contracts and Bank Guarantees
  • Managing personnel daily requests
  • Organizing events and conferences
  • Typing, compiling and preparing reports, presentations and correspondence
  • Liaising with staff, suppliers and clients
  • Follow-up on suppliers’ Support Renewal Contract
  • Preparing and monitoring employees’ reports, yearly vacation balance
  • Responsible of medical insurance renewal for employees, by negotitating the prices and insurance policy terms
  • Control the Iqamas issuance, visa processes and working permits of employees
  • Responsible of all company’s formalities and processes in the public and governmental institutions

Qualifications

  • A bachelor’s degree in Business Management Faculty

Experience

  • 4+ years’ experience in Administration
  • Excellent communication skills
  • Excellent use of Computer and systems
  • Thrives in collaborative environment
  • Solid organizational skills including attention to detail and multitasking skills

Additional Information

  • Languages: Arabic & English
  • Holding valid residence permit in UAE
  • Having driving license
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