Stay Concurrent with the Digital Age…Modernize your Legacy ECM Solution
Why a Modern Enterprise Content Management System is What YOUR Organization Needs?
While many enterprises put their efforts in improving the standard of the operating systems they use, a large number of users continue to use legacy systems who in addition to being outdated, are very risky to keep. The enterprises that choose to hang on to legacy systems are scared of the replacement process since failed implementation can jeopardize the IT department’s reputation. In our case data migration and archiving is our specialty. We have been deploying modern enterprise content management solutions for over 25 years and not once did we fail in providing our customer with what they need. Our Customer portfolio has clients in all sectors from all over the globe.
Real Issues with Legacy Systems that WILL Damage Your Organization…
One of the most difficult challenges CIO’s are facing is maintaining and upgrading legacy systems like (FileNet P8 and Content Manager 5.2.1, LaserFiche 8 and previous versions, Documentum 6.5, etc.). While technology continues to evolve, the business value of legacy systems weakens as enduring with legacy systems brings with it countless disadvantages that can do tangible damage to your company. Here is how; Legacy IT systems are no longer prepared for change as software editors have discontinued support to those systems. This also means that your company will be paying extremely high maintenance costs. With all those costs escalating, security threats also increase as legacy systems make security worse and not better because of their age, as installing upgrades and patches are no longer enabled. This consequently affects performance and meeting customer terms becomes impossible. When a new generation comes out, they use new technology. This new technology is able to keep up with volume performance unlike legacy systems which have restricted update features. As we mentioned new generation customers, we also have new generation employees which are also more familiar with latest technologies. Imagine the difficulty in finding someone with the technical knowledge for legacy systems. This subsequently means there will be technical limitations within the employees. If the company chose to train those employees, not only will it be costly, but it will be very tough and demotivating to train a generation on old systems as everyone else evolves.
✔ Support engineers pay rates are higher
✔ Need to hire specialists familiar with legacy technology
✔ Specific IT environment and hardware needed to run this solution
✔ Additional cost for expanding solution, installing upgrades, maintaining, developing new feature, deploying new solutions or integrating with other systems
• Inefficient Maintenance and support for older software and hardware
• Higher risk of data Loss and Security-related threats without the ability to install upgrades and patches
• Lower Performance, unable to keep up with volume, performance, and high availability
• Technical Limitations and challenging user adoption
Time to Modernize
• Inexpensive to deploy:
✔ Lower support engineers pay rates as most are familiar with underlying technologies
✔ No need to hire specialists
✔ Can be installed on any existing environment
✔ A one-time investment made on a platform which allows for future expansions, upgrades, additional features and solutions with easy integration and lower maintenance cost
• Easier to maintain
• More Efficiency higher performance and unlimited capabilities of the solutions
• Higher performance, optimized architecture and support for Big Data
• Scalable application, with improved customer experience and optimized implementation time frame
Why Everteam for your Migration Projects?
When the organizations data is migrated, it is stored from the old system onto the new. Many organizations fear the migration process but there really is nothing to fear. Think of it as a time to clean up your existing content which is necessary in all organizations. Successful migration comes with the correct planning and expertise. Everteam has built a very good reputation over its 25 years’ experience in the field with user experience at the center of all implementations. Migrating an Everteam Solution will provide you many competitive advantages that would make you wish you migrated a long time ago. All our clients have the same solution version customized to fit their individual business needs.
Your data is too valuable? Don’t Migrate, Just Archive
A simpler approach to data migration is data archiving. Instead of migrating all the old data from the old system to the new, we can instead archive all the old data so that it is kept in the current managing system. This is suitable in cases where older data is important to the organization and may be needed for future reference, or data that needs to be retained for regulatory compliance. Archiving data is simply a win-win scenario using a pre-determined set of business requirements to move data and or documents from old legacy systems to a cheaper, secure and accessible storage.
Leverage Standard Connectors
Standard connectors let you capture inactive content and records directly from source application.
Browse tables and fields to select content to archive from source applications.
Define and apply retention rules to inactive content based on retention and disposition policies
Move inactive content to lower-cost storage tiers as it ages, ensuring access while reducing costs.
Search and Retrieve
Use advanced and federated search to find and retrieve items across multiple repositories.
Ensure authorized access and reduce the surface area vulnerable to data theft.
Freeze sets of related documents when document requests
Apply advanced content analytics with natural language capabilities to extract insights from archived content
They chose US for their Migration… So should you!
State Audit Bureau
Migration of ~0.5 Million Documents
Migration of ~2 Million Documents
Qatar Investment Authority
Migration of ~300,000 Documents
Qatar Central Bank
Migration of ~650,000 Documents
Qatar Development Bank
Migration of ~100,000 Documents
Ministry of Foreign Affairs
Migration of ~7 Million Documents
Migration of ~200,000 Documents
Abu Dhabi Judicial Department
Migration of ~1.4 Million Documents
Dubai Executive Council
Migration of ~3.5 Million Documents
Saudi Red Crescent Authority
Migration of ~2 Million Documents
Resources to help you with your Information Governance Strategy
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