Document lifecycle management
everteam.rrs to create your new-generation retention schedule
With the increasing number of regulations and compliance requirements, organizations are obliged to develop and document their retention policies and apply the associated rules to all the records. Defining, formalizing and, most importantly, enforcing these policies over time is an increasingly difficult and time-consuming task
A single solution for managing the lifecycle of documents wherever they are located
Collect, document, and enforce your information retention and governance policies across your organization with everteam.rrs.
everteam.rrs is an efficient tool for the collection, description and management of retention policies in compliance with regulatory obligations for your entire organization.
With everteam.rrs you can :
- Centralize access and manage your retention policies regardless of the size of your organization
- Manage reference texts (legislative, regulatory or even normative requirements) and link them to your retention rules
- Delegate updates, validate change requests before publication and keep the history
- Publish your archiving policy to make it available to employees
- Take into account all risk and value criteria related to information
- Apply lifecycles to documents wherever they are located once they are connected to the everteam IG Suite offering (e.g., 0365, shared drives, messaging systems, SAP, etc.)
With everteam.rrs, your organization benefits from a single, centralized repository to manage all your information governance policies. The solution is available as SaaS, private cloud or on-premises and allows you to centralize the lifecycle management of your organization’s documents.
- Key functions
ü Import/Export (XLS) of your retention repository or manual description of your conservation rules from a web interface
ü Customizable properties to ensure compatibility with most existing conservation repositories
ü Retention rules combining: retention periods, trigger event, final fate
ü Addition of complementary rules (confidentiality, environmental, security, etc.)
ü Powerful search in the retention repository
ü Provision of REST APIs to interconnect with thirdparty systems
ü Application of the retention repository and real document lifecycle management across the entire information assets in combination with the global Information Governance offering: everteam IG Suite
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