Digital bulk processing thanks to AI
With the multiplication of applications and media, we can spend up to several hours every week trying to find the right information, the right document.
This waste of time could be largely avoided with an analyzed and sanitized file system.
You will then be able to act on two levels: digital sobriety and IT security.
To meet these challenges, everteam offers a dedicated AI-based software suite.
DIGITAL SOBRIETY
Did you know that sending 20 e-mails a day for 1 year is the equivalent of a 1,000 km car journey? It may sound crazy, but it’s actually true, as we explain in our article on digital sobriety.
COMPUTER SECURITY
According to the Cyber Malveillance website, the 2023 threat panorama focuses on 3 main points
- Phishing via e-mail, data recovery, identity theft, cyber-malware.
- Hacking into online accounts, passwords are (often) too simple.
- Ransomware that encrypts all data.
SOLUTIONS EXIST
Everteam publishes a unique software package that combines intelligent content analysis (AI) and lifecycle management, right through to secure archiving.
This software suite allows you to make better use of existing information (File System / SharePoint OnPrem / Office 365 / MS Exchange / SAP), to classify it automatically, to extract value from it, and to manage its lifecycle right up to its Disposition or archiving.
- Discover how to deploy content analysis and diagnostic solutions for your files, to help you make the most of existing information.
- Discover your digital bulk and secure your information.
- Manage the lifecycle of files to ensure the company’s regulatory compliance.
Why analyze and manage your digital bulk?
Let’s start with the requirements at company level, and the risks involved in not processing your data clutters..We have listed a number of advantages of decluttering.
- Extract and understand the value from your bulk, and how it can be useful to the company.
- Be certain of managing legal and compliance risk.
- Reduce Storage costs.
- Optimize your employee productivity by reorganizing documents within Dark data and enhancing document search.
- Enhancing safety
And all these conditions lead the company to stop managing bulk goods as a “just-in-case” storage space, and to think of bulk as a space where information must be managed for as long as necessary, and where information must be removed when the time comes.
What is a digital bulk?
A digital bulk is a pile of documents which, over the years in companies, has led employees to lose control of their information.
The information is not very well described, and can be stored in different types of systems: a filesystem, SharePoint for example, or even e-mail.
It is this accumulation of information that is causing problems today and that companies must take back into their own hands.
5 essential steps for managing your digital bulk
1. Map all your storage spaces
2. Organize all your files
3. Delete unnecessary files
4. Save important files
5. Check security settings
By following these steps, you’ll be able to carry out a complete diagnostic of your digital bulk and optimize the use of your digital data.
At Everteam, we offer to accompany you in this process and to carry out this diagnostic of your digital bulk with you.
With Everteam, take the 1st step: mapping your storage spaces
Our methodology is based on everteam IG Suite, which enables us to carry out the steps described in the diagram above. Thanks to our method and expertise, you’ll be able to discover, understand and act on your digital bulk.
How can you ensure the security of your data and guarantee GDPR compliance?
Define your needs and the expected benefits
1
Map data sources to locate them
2
Define processes and a repository
3
Keep your information assets compliant at all times.
4
Before taking action on documents, it’s important to have an overview of your storage spaces, whether these are on local file servers, in the SharePoint solution, in messaging, or even on cloud storage spaces. A diagnostic of dark data can be carried out, providing a snapshot of existing content with a view to cleaning up storage spaces: detecting duplicates, identifying unnecessary files, important files to keep, all with a view to digital sobriety and reducing your carbon footprint.
4 benefits of mapping your digital bulk
1. DISCOVERY OF SENSITIVE DATA
Diagnostic can help you identify sensitive data, such as financial information or personal data, that resides in your network directories and shared disks.
3. IMPROVED DATA GOVERNANCE
Diagnostic can help you better understand how data is stored and shared, which in turn can help you improve your data governance and avoid errors or breaches of confidentiality.
2. OPTIMIZED USE OF STORAGE SPACE
Diagnostic can help you identify network directories and shared disks that are unused or contain obsolete data, enabling you to optimize the use of storage space.
4. IDENTIFYING SAFETY RISKS
The diagnostic can help you identify potential security risks to your data, such as insecure sharing permissions or weak passwords. This can help you take steps to strengthen your data security.
Who is involved in data diagnostic?
The people involved in data diagnostic depend on the size and complexity of the company. The main players involved could be as follows:
Find out how Everteam can help you archiving your information
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