Digital Bulk
With the multiplication of applications and media, we can spend up to 30 minutes a day searching for information and finding the right document.
This waste of time could be largely avoided with an analyzed and sanitized file system.
In this way, you can help on two levels: digital sobriety and IT security.
Did you know that sending 20 e-mails a day for 1 year is the equivalent of a 1,000 km car journey? It may sound crazy, but it’s actually true, as we explain in our article on digital sobriety.
According to the Cyber Malveillance website, the 2023 threat panorama focuses on 3 main points
Everteam offers solutions to help you make better use of existing information and classify it automatically (available for File System/SharePoint/Office 365).
Let’s start with the requirements at company level, and the risks involved in not processing your bulk goods. We have listed a number of advantages for processing your digital bulk:
And all these conditions lead the company to stop managing bulk goods as a “just-in-case” storage space, and to think of bulk as a space where information must be managed for as long as necessary, and where information must be removed when the time comes.
A digital bulk is a pile of documents which, over the years in companies, has led employees to lose control of their information.
The information is not very well described, and can be stored in different types of systems: a filesystem, SharePoint for example, or even e-mail.
The company finds itself faced with this heap of information, which today poses a problem, and which it has to think about managing, because it doesn’t know what it has in this bulk.
By following these steps, you’ll be able to carry out a complete audit of your digital bulk and optimize the use of your digital data.
At Everteam, we offer to accompany you in this process and to carry out this audit of your digital bulk with you.
Our methodology is based on our everteam.discover tool, which enables us to carry out the steps described in the diagram above. Thanks to our method and expertise, you’ll be able to discover, understand and act on your digital bulk.
How can you ensure the security of your data, guarantee RGPD compliance and the legal aspects of documents?
Before taking action on documents, it’s important to have an overview of your storage spaces, whether these are on local file servers, in SharePoint or in cloud storage spaces. Flash auditing enables you to take a snapshot of content and analyze it with a view to cleaning up storage spaces: detecting duplicates, identifying unnecessary files, important files to keep, all with a view to digital sobriety and reducing your carbon footprint:
Auditing can help you identify sensitive data, such as financial information or personal data, that resides in your network directories and shared disks.
Auditing can help you better understand how data is stored and shared, which in turn can help you improve your data governance and avoid errors or breaches of confidentiality.
Auditing can help you identify network directories and shared disks that are unused or contain obsolete data, enabling you to optimize the use of storage space.
The audit can help you identify potential security risks to your data, such as insecure sharing permissions or weak passwords. This can help you take steps to strengthen your data security.
(re)discover our resources on the subject
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