Electronic Archiving Solutions

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Electronic Archiving Solutions & System (EAS)

In a context of exploding digital content volumes, the implementation of retention schedules and policies guaranteeing thorough information governance is essential.

Through a single solution, manage the archiving of your information assets, regardless of their initial support:

  • A single platform to manage electronic, paper or mixed archives.
  • A governance tool for the corporate information assets suiting the needs for long-term preservation and security of binding documents, as well as the preservation of large volumes of data or documents.
  • A response to needs of regulatory obligations, application decommissioning, or production application clean-up.
  • Combination of physical and electronic archiving of documents and data
  • Management of third-party storage service-providers
  • A governance framework adapted to complex organizations
  • Unified search and download of archives
  • Integrated security
  • Integrated bulk capture
  • NF 461 standard compliant
  • Search on archived data.
  • Optional connectors to automate archiving: SAP, O365 ( SharePoint Online / Teams), Exchange Messaging System, File System
  • Cross-enterprise records management
  • Bulk electronic archiving of all the information system data and document that need
    to be preserved
  • Archiving with probative value of the accounting files and documents, the HR files and documents …
  • Corporate physical archive management
  • Compliance with the local and international standards: NF Z42-013 / ISO 14641-1, ISO 15489, OAIS
  • Cover the constraints related to: Solvency 2, AMF GR, Basel 3, DGI Bulletin 13-L1-06, GDPR, …
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Archiving with probative value

Since 2000, the following French laws provide electronic document signatures the same legal value as a handwritten signature:

  • Act No. 2000-230 dated March 13, 2000 adapting the law on information technology probative value and related to electronic signatures.
  • Its application decree n° 2001-272 dated March 30, 2001.

Since 2010, the concept of digital signature, defined as the digital preservation of a
handwritten signature produced via a touch screen, has been introduced into the French law through the Article R 249-11 of the Code of Criminal Procedure.

Since July 1, 2016, the digital signature is officially recognized in Europe since the eIDAS (electronic identification and trust services) regulation is implemented. This signature has the same status and legal effects as its handwritten equivalent.

  • Compliance with the standards requirements: NF Z42013, ISO 14641-1 and NF 461
  • Integrated cryptographic mechanism for:
    • Sign and verify the integrity of files
    • Sign and verify the integrity of metadata
    • Sign and verify the integrity of traces
    • Sign and verify the integrity of logs
  • Traceability of actions
  • Log
  • Y-archiving (solution-driven double deposit)
  • Reversibility of archives
  • Archiving with probative value of accounting files and documents, HR files and documents

  • Management of the corporate physical archives

  • Compliance with the standards: NF Z42-013 and ISO 14641-1, ISO 15489, OAIS

  • Optional connectors to SAP, O365 (SharePoint Online / Teams), Exchange
    Messaging System, File System

Discovery workshops

Everteam regularly organizes two-hour discovery workshops on its solutions, generally early in the morning. This is an ideal format and chance to discover a product and its functional scope. These workshops are free of charge and confirmed, subject to a minimum of 4 participants.

They are organized remotely for now given the current sanitary context.

Click here to registrer

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