File Share Remediation – A Series Summary

With the digitalization of business continuing unabated, organizations find themselves with exploding amounts of electronic content. A lot of that content is “dark” content scattered across the enterprise: valuable and obsolete content, orphans, duplicates, etc. located in shared drives, cloud repositories, obsolete applications, etc.

Organizations need to go to the gym and trim the fat. They need to: (i) gain visibility about where their content is and what they have in it, (ii) take remediation actions regarding redundant and obsolete content, (iii) identify and extract valuable content in obsolete applications (thus enabling their decommissioning), (iv) bring valuable content under governance controls, etc.

Where this is most needed is in Shared Drives where a surprisingly high percentage of valuable content lays uncontrolled and unmanaged. In this series, Bassam looks at the steps involved in a Shared File Remediation Strategy. Here we present you a summary of his series.

What are you waiting for? Govern Your Information Assets!

For a long time, corporate leaders (business, IT, legal, operations, etc.) have paid insufficient attention to the need to maintain awareness and governance over what content they have. They don’t know where that content is located, what valuable information is contained within it, what is it costing them to keep, and what can be erased in a legally defensible manner.

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4 Steps for File Share Remediation

The messy nature of File Shares is leading to high IT costs, increased legal and non-compliance risks, and a loss of value and insight about information, hence the need to remediate the contents of File Shares.

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Shared Drive Remediation: Define Remediation Policies and Rules

I’d like to dig a little deeper into Step 1 of the File Shares Remediation Process: Define Remediation Policies and Rules.

You will remember in my previous post I suggested a methodology organizations can follow in File Shares (Shared Drive) Remediation projects. There is nothing earth shattering about this methodology… what I proposed was a series of logical and common sense steps.

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Shared Drive Remediation: Step 2 Define Remediation Execution Process

I want to dig a little deeper into what is involved in Step 2 of the Shared Drive Remediation process… the Definition of the Remediation Execution Process.

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What the heck is ROT and what do you do about it?

We’ve all heard about ROT… Redundant, Obsolete and Trivial Content. We’ve also heard that ROT should be “remedied”. What is exactly is it? Why should we be concerned about it? How do we find it? And finally, what should we do about it once we do find it?

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File Remediation: What to do about business records

Last time, I covered the subject of ROT Content (Redundant, Obsolete and Trivial Content) – what is it and remediation is so important. There’s another major category of content to deal – Business Records.

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Now that you found ROT, do you delete it or quarantine it?

The question is “is all ROT the same,” and if not, should the remediation action be tailored for each type?

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