Data Analytics Solutions

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everteam.Discover

Connect, Analyze, Categorize and Govern all of your organization’s information through a
federated system.

Most companies have multiple information repositories (CRM, ERP, file shares, email systems, etc.). These multiple systems lead companies to lose control of their content, increasing regulatory risk, cyber risk, and storage costs.

The everteam.discover solution is a platform for analyzing and enriching your content, helping to simplify regulatory compliance, preserve sensitive data, migrate documents, or clean information assets and repositories.

Key benefits:

  • Improve search times, reduce storage costs, reduce migration costs and time
  • Ensure regulatory compliance (e.g. GDPR)
  • Identify binding documents, control information assets

Technical features:

  • Ready-to-use multi-source connectors (SAP, shared drive, Sharepoint, Exchange, etc.)
  • Advanced multilingual searches (automatic language detection, semantic expansion)
  • Named entity extraction(NLP) and self classification (machine learning) to automatically enrich content
  • Automatic categorization to quickly identify sensitive content (e.g., personal data) and binding documents
  • Customizable dashboards to help decision making
  • Technologies adapted to big volumes of data

Examples of use cases:

  • Governance of Information asset: prepare for the migration of existing IS content to an enterprise content management system.
  • Insurance: analysis of claim letters and accident files to detect an eventual fraud before payment.
  • Publishing and media: automate and analyze circulation comprehensively and in real time across all magazines, newspapers, web, radios and videos.
  • Procurement and Legal: quickly find the latest versions of contracts and amendments and identify the right clauses within the documents.

The scope of use of the everteam.discover solution is wide and allows a functional scope including integration with other applications as document clean up and cognitive search in shared drives, emails, Office 365, Sharepoint On-Prem, SAP. For each of these use cases we created vertical and packaged solutions.

Packaged solutions: “Everteam for you”

Simple, concrete and rapidly deployable solutions to suit information management needs in the field of digital bulk, archiving and management of retention schedules.

Due to the unavoidable market changes, companies are facing new challenges such as increased data volumes, regulatory constraints, and evolving business practices.

The trend towards external usage and implementation of shared drives has allowed to quickly suit the users’s needs in a context of digital chaos management, archiving management ..

In this context, Everteam Software has developed “Everteam For You”, a new range of tools adapted to these new usages. This allows a new, simpler-to-deploy approach to information management projects:

  • A cloud-based tool for managing your retention schedules
  • A smart clean-up / search tool for your shared drives, Sharepoints, and email servers
  • A “ready-to-use” Cloud  DMS dedicated to the real estate or insurance markets
  • A NF461/SIAF compliant Cloud Archiving System Each tool can be purchased separately to suit your specific needs

The major advantages of this new offering are as follows:

  • Innovation to meet the challenges of performance and security.
  • Ease of use, as the first users are mostly end users and not experts.
  • Targeted use case, to suit specific needs without requesting heavy customers’ workload during the implementation phase.
  • Available in a SaaS mode or On Premise to adapt to new practices and usages.
  • A competitive price model based on usage. Only use and pay for what you need when you need it.
  • A key advantage of the offering: Configurable tools allow for rapid implementation. Some solutions can take months to deploy, while Ever Team Software only take a matter of days.

“everteam for you”

7 tools and solutions are available to date, including 3 solutions available in the cloud:

  • Retention schedule
  • Archiving
  • Pre-packaged DMS dedicated to some business sectors.


Based on a unique software base, Everteam solutions will meet your needs to:

  • Analyze, Organize, Find,
  • Govern, manage and monitor your document life cycle
  • Archive your documents in compliance with regulations.

The innovative solution to analyze, process, and act on your shared drives.

Features

  • Analyze and audit the content of your files
  • Clean up your data in a few clicks (automatically find useless, duplicate or obsolete files)
  • Easily find important documents
  • Act on your documents (tag and export metadata, move and delete documents)
  • Automatically file your documents
  • Identify personal and/or business/job-specific data (optional)

The innovative solution to analyze, process and act on your emails.

Features

  • Analyze and audit the content of your Exchange mailboxes (On-Prem or Online)
  • Clean up in a few clicks (automatically find useless, duplicate or obsolete emails and
    attachments)
  • Easily find important documents and emails
  • Act on your documents and emails (tag and export metadata, move and delete emails)
  • Automatically file your documents and emails
  • Identify personal and/or business/job-specific data (optional)

The innovative solution to analyze, process and act on your Sharepoint Online.

Features

  • Analyze and audit the content of your Sharepoint Online mailboxes
  • Clean up your data in a few clicks (automatically find useless, duplicate or obsolete files)
  • Easily find important documents
  • Act on your documents (tag and export metadata, move and delete documents)
  • Automatically file your documents
  • Identify personal and/or business/job-specific data (optional)

The new simple, secured, and user-friendly solution to manage your retention schedules and
policies. This solution is available in the Cloud or On-Prem.

Features:

  • A simple upload of existing Excel files
  • A user-friendly management of your retention schedules and policies
  • Support for specific features such as legal jurisdictions, versions, or specific properties
  • Follow-up of the update and validation process
  • A powerful search engine on your retention schedules and policies
  • Easily make the solution available and shared throughout your organization (permalink)
  • A simple download to Excel

The document data room dedicated to the real estate business sector.

Features

  • Preserve your documents in the long term
  • Organize them automatically and efficiently
  • Securely share them with third parties
  • A state of the art solution (compliant with the FIDJI classification plan. FIDJI is a non-profit organization for real estate and construction professionals)
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