Your objectives and expectations
Responding to this challenge requires companies to implement an Information Governance policy. If this policy cannot always be defined and applied transversally within the company, it can be built progressively with
- the definition of a Document Policy to identify important / sensitive documents for the company and determine their life cycle
- the provision of a multi-source / document silo search engine to facilitate access to information scattered throughout the various IS applications
- the use of intelligent digital bulk processing tools to automate migration, archiving or decommissioning operations of IS applications
- the implementation of an electronic archiving system (SAE) or a mixed system, with automatic procedures for feeding data from the various IS applications to ensure the secure conservation of data flows as defined by the Documentary Policy
- The implementation, sometimes necessary, of dedicated information silos to better isolate “reference” documents from collaborative spaces
- Automatic application of the Document Policy rules on the flows of the various IS applications to reduce the risks of regulatory non-compliance and control the volumes of information
As an editor, Everteam offers a unique software suite that addresses each of the key points of Information Governance:
This unique software suite is built on 3 key functions “Analyze”, “Manage”, “Archive”, integrates innovative artificial intelligence technologies and is built on a modern “micro-services” architecture.
It is intended for large accounts or medium-sized companies
- within the framework of transversal Information Governance projects
- or to respond to certain Information Governance use cases with pre-packaged software offers that are quick to deploy (“Everteam for You” range)
It can be implemented in Cloud or OnPremise mode.
We have identified recurring issues in companies. For that we have chosen to answer three essential needs:
Document analysis, information governance, and archiving.
This is the first and main way to characterize Data in the Information Society, in companies and their IT Dept. but also, more and more, for business managers, for lawyers and for Information professionals.
Structured data: information (words, signs, numbers…) controlled by repositories and presented in boxes (the fields of a Database) that allow their interpretation and processing by machines.
Unstructured data: the rest, everything that is not organized in a Database, i.e. office automation, email, images, videos, etc.
Information governance is the way in which a company organizes, manages and secures all the information that circulates within it in order to constitute a usable information capital. It is a discipline that relies on technologies, organizational modes and human activities.
Electronic Archiving System (EAS)
An EAS makes it possible to preserve and restore documents or digital data by guaranteeing their authenticity, their integrity and their readability in time. These functions are based on rules and a computer and software architecture that must allow interoperability and reversibility of systems.
These three bricks, Analyze – Govern – Archive, require to have a global vision of your data in the applications, to locate the digital bulk, in order to choose what you keep, delete, and archive.