Organizations have accumulated vast amounts of file-based content, whether it is in shared folders on network drives, in SharePoint or in cloud-based “file sync and share” systems like Box and Google. Everteam’s Information Governance capabilities include powerful file analytics technology that leverages natural language processing and machine learning technologies to help you find, analyze and organize this content.
everteam.discover allows users to connect to any file repository, searching through terabytes or petabytes of information, to identify duplicate and obsolete files as well as files that contain private or sensitive information.
Once identified, you can defensibly dispose of duplicate and obsolete content, and move PII content to a secure location. You can also enhance the metadata associated with the remaining files based on each file’s content. That means you can reorganize content using on a predefined taxonomy or file plan, while at the same time assign a record type to each item to associate it with a retention rule that governs how long it is kept.
The end result is a vast reduction in the number of files stored, an understanding of the files retained and a plan for managing those files through a defined retention period.
Typically, the connect and discover steps result in a reduction in the volume of the stored content of from 40 to 70%.