Analyze & Organize Information
everteam.discover is a powerful tool that lets you find, organize, classify and manage content located in systems and repositories across your organization
All companies deal with multiple systems that store information (e.g. CRM, ERP, file shares, email, cloud drives).
These siloed systems lead companies to lose global control of their information, increasing the costs and risks related to data theft and non-compliance of privacy and retention regulations. everteam.discover enables you to find, clean, organize and search all your content from a central location, helping you simplify regulatory compliance, preserve sensitive data, migrate documents to archives or the cloud.
Typically, the connect and discover steps result in a reduction in the volume of the stored content of from 40 to 70%.
BENEFITS
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For Business Users
- Connect to relevant, up-to-date information in a multi-source, multi-lingual context (consolidated view of all information by a variety of filters)
- Effectively cleanse sources of information by eliminating duplicates, obsolete documents, previous versions, etc..
- Organize information by applying file plans or predefined taxonomies and enhancing metadata.
For the IT Department
- Sustain the company’s most engaging documents storage formats (identifying obsolete formats for conversion).
- Reduce time and costs for migration preparation or archiving
- Perform mass operations on isolated file batches (indexing, exporting, organizing).
For the Corporate Strategist
- Get immediate value on multi-source, multi-language Big Data information
residing in Network file shares, SharePoint, Office 365, Box, Google Drive, email systems, document management systems, etc.. -
Meet regulatory obligations by associating required documents with retention schedules and appropriate archival methods.
everteam.discover key capabilities
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- Automatic indexing of the technical characteristics of the files: by age, date of last access, format, size, language, classification tree (Surface scanning)
- Automatic analysis of document contents (Deep scanning)
- Extraction of entities named standard (Person, Places) or based on the organization’s data (Product Code, Client No. …)
- Automatic categorization by learning or based on a semantic repository
- Cleaning or verification of file shares (identification of duplicates, obsolete formats…)
- Dashboards, display in the form of dashboards statistics and clickable facets
- Highlighting terms found as a result of a search, salient terms, named entities extracted
- Advanced search:
- Rebound on “similar” documents
- Multilingual Search
- Management of security and access rights in the source applications
- Pre-configured actions applicable to a batch of results:
- Enhancing file properties on the fly (Archiving Repository Code corresponding to the Document Type …)
- Delete or move files from one source to another, convert them, pour them into Everteam archive or case
File shares Remediation: Connect to file shares to find duplicate and obsolete files and process for deletion.