File Analytics Solution
Analyze, govern and access all of your “file shares”
Today, several organizations manage their files on traditional file systems. Even if this will remain the case in some, but most of them all around the world have already shifted or will soon shift to web “File Sharing” tools or to transverse Record Management platforms.
Everteam File Analytics Solution known as Everteam.fileanalytics brings a high value and protects against major risks. the solution provides a unique tool for federated searches on “File Shares”, while allowing users to find and access files quickly regardless of the volume of their data. Everteam.fileanalytics empowers organizations by giving more meaning to content via innovative “machine learning” technologies.
it also allows them to better manage and control their information assets by enhancing information governance, while remaining compliant with regulatory requirements.
File Analytics Solution BENEFITS
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For Business Users
- Quickly access relevant, up-to-date information in a multi-source, multi-lingual context (Consolidated view “Customers”, “Suppliers”, … helps with fraud detection)
- Effectively cleansing sources of information by eliminating duplicates, obsolete documents, previous versions etc..
For the IT Department
- Sustain the company’s most engaging documents storage formats (identifying obsolete formats for conversion).
- Reducing time and cost for migration preparation or archiving
Mass operations on isolated file batches (indexing, exporting, …).
For the Corporate Strategist
- Get immediate value on multi-source, multi-language Big Data information
residing in Network storage, Sharepoint – 365, Box, Google Drive, Mails, CMIS Applications etc.. -
Meet regulatory obligations, by associating the most engaging documents with the archiving repository and maintain their format.
File Analytics Solution FEATURES
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- Automatic indexing of the technical characteristics of the files: by age, date of last access, format, size, language, classification tree (Surface scanning)
- Automatic analysis of document contents (Deep scanning)
- Extraction of entities named standard (Person, Places) or based on the organization’s data (Product Code, Client No. …)
- Automatic categorization by learning or based on a semantic repository
- Cleaning or verification of file shares (identification of duplicates, obsolete formats…)
- Dashboards, display in the form of dashboards statistics and clickable facets
- Highlighting terms found as a result of a search, salient terms, named entities extracted
- Advanced search:
- Rebound on “similar” documents
- Multilingual Search
- Management of security and access rights in the source applications
- Pre-configured actions applicable to a batch of results:
- Enhancing file properties on the fly (Archiving Repository Code corresponding to the Document Type …)
- Delete or move files from one source to another, convert them, pour them into Everteam archive or case
Governance of informational heritage : prepare the migration of existing contents of the IS towards an enterprise content management system.